Work Management Processes

Creating visibility for complex shutdowns.

Challenge: An explosives company was experiencing complications in understanding the scope of works for a major shutdown project. In the current state, many departments were working across multiple systems that didn’t talk to each other, which created duplication, missed opportunities and potential errors. Steadfast was brought in to connect all these systems, giving all teams visibility over the entire scope, and ensuring everyone is working with accurate and current information.

Solution: Firstly, we conducted an audit of all systems, which included SharePoint, excel sheets and SAP, to ensure that work captured in one is also captured in the others, and to find any discrepancies (ie, more or less work orders in different systems, and changes among those work packs). Secondly, we reviewed how each team worked with their systems and were able to simplify many over-complicated processes. Finally, all data was transposed into a custom-designed PowerBI dashboard, where everyone was able to see the current state of the shutdown project, with data that was auto-refreshed daily.

Outcome: The entire team now have confidence in the work execution and plan. Time is invested into tasks for execution as opposed to redundant or out of scope works. There is a better understanding of costs, and project leads are better able to report up to senior management with confidence that their data is accurate, since all teams are working off the same information. Plans for the future state include transitioning the workforce to one system, ie SAP, as the sole source of truth, which would reduce many of the issues inherent in working across multiple applications.